Privacy Policy

Last updated: November 4, 2026 (“Effective Date”)

Welcome to Alchemy RPG!

At Alchemy RPG ("we", "us", "our"), we collect, use, and disclose your ("you", "your") personal data as part of the service we offer. This Privacy Policy (“Policy”) explains how we handle your personal data, protects your privacy rights, and complies with the law.

Your personal data plays a vital role in our operation. It not only enables functionality but also fuels the ongoing enhancement of our platform. By using our service, you give consent to the collection and use of your personal data, as described in this Policy.

We maintain high integrity standards during this process, with transparency in our data practices as a fundamental aspect of our operations.

DEFINITIONS

The terms used in this Policy are as defined below. The definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Personal Data refers to any information you provide that identifies or can be used to identify you, directly or indirectly. This includes identifiers such as your name, your game account username, contact information, or data specific to your use of our services, such as gameplay details, marketplace transactions, and preferences.

Processing refers to any action or set of actions performed on your Personal Data. This includes, but is not limited to, collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, and erasure or destruction of data within our service.

Services refers to our Virtual Tabletop (“VTT”) client, including features like Games, Marketplace, Streaming, Desktop App, Website, Community Engagement (e.g., via Discord), Creator Partner Program, and any related applications or functions we offer to enhance your Game experience.

Consent means your clear agreement to the processing of your Personal Data. This is given through a freely made, specific, informed, and unambiguous action such as checking a box, clicking a button, or any other affirmative gesture indicating your agreement to a particular process involving your data.

Controller refers to us, the entity that determines the purposes and means of processing your Personal Data within the context of our service.

Processor means any entity that processes your Personal Data on our behalf, following our instructions and in accordance with this Policy and other relevant confidentiality and security measures.

Third-Party refers to any application, website, company, or service that we do not own or control but may interact with while providing or enhancing our Services. This includes payment processors like Stripe or community platforms like Discord.

DATA COLLECTION

OVERVIEW

PURPOSE OF COLLECTION

We collect and process personal data for specific and legitimate purposes, including but not limited to:

DATA CATEGORIES

Alchemy RPG, a global online virtual tabletop platform, collects and processes various categories of personal data from our users worldwide. The range and type of data collected largely depends on the nature of interaction users have with our service.

We collect the following categories of personal data on our users to maintain and manage our service, and for the purposes described further in this Policy:

Please note that some types of personal data, such as publicly available government records, de-identified or aggregated consumer data, and data covered by specific privacy laws, are not included within the categories stated above.

DATA SOURCES

We obtain your personal data from the following sources:

DATA COLLECTED DIRECTLY / INDIRECTLY

When you use our service, apply for a job, or partner with us, we may ask you to provide certain personal data that can be used to contact or identify you.

This data collection occurs at several points in the user journey and is categorized as follows:

As we continue to expand and enhance our Marketplace, we might explore the use of predictive data to improve your browsing experience. This would involve using information about your interactions, usage patterns, and existing library to understand your preferences better. Any future use of predictive data will be for the sole purpose of refining our recommendations, rather than divining the future, so that we can highlight content in the Marketplace that would be of most interest to you.

DATA COLLECTED AUTOMATICALLY

SERVICE TELEMERY

Upon downloading and using our Desktop App on your Windows or Apple desktops, certain data is automatically collected to help improve our services and to enhance your user experience. This automatic data collection is contingent upon the necessary permissions being granted.

COOKIES & TRACKING TECHNOLOGIES

We use cookies and similar tracking technologies to track the activity on our service and store certain data. Tracking technologies used are beacons, tags, and scripts to collect and track data and to improve and analyze our service.

The technologies we use may include:

Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as You close Your web browser. You can learn all about cookies here: https://www.termsfeed.com/blog/cookies/

We use both session and persistent cookies for the purposes set out below:

If you have any further questions or concerns about our use of tracking technologies and cookies, please contact us at privacy@alchemyrpg.com.

DATA COLLECTED BY THIRD PARTIES

BUSINESS PARTNERS

During collaboration with our business partners on joint ventures, we may be privy to certain data about you, shared by them. This data can include, but is not limited to, campaign data and contact data.

To respect your privacy, we strive to ensure that all users are provided with the opportunity to actively consent (“opt-in”) to receive marketing communications. We strongly encourage our business partners to adhere to similar privacy-conscious practices. Where consent is gathered in connection with a campaign, the opt-in will apply to communications from us and our business partners.

SOCIAL MEDIA DATA

You may also have the option of sharing additional data with us through your third-party platform's account. If you choose to provide such data and personal data, during registration or otherwise, you are giving the us permission to use, share, and store it in a manner consistent with this Policy.

Please note that the use of your data by third-party platforms will be governed by their own privacy policies and terms of service. We encourage you to review these policies before providing them with any personal data.

YouTube

The Alchemy desktop app can stream your game live to your YouTube channel. This feature uses YouTube API Services. By connecting YouTube, you agree to the YouTube Terms of Service, and Google's handling of your data is covered by the Google Privacy Policy.

What we access. When you connect YouTube, we ask Google for permission to manage your YouTube account. We use it only to read your channel's name, to create and link the live stream and live broadcast when you go live, to read how many people are watching while you're live, and to delete a broadcast that never went live.

What we store, and where. Your Google sign-in tokens, your channel name and the ID of your reusable live stream are stored only on your own computer, encrypted with your operating system's keychain. They are never sent to Alchemy's servers. Viewer counts are shown while you're live and are not saved.

What we share. We don't share your YouTube data with anyone. Your game's video goes from your computer directly to YouTube.

Your control. Disconnect YouTube in the Alchemy desktop app under Account Settings › Integrations at any time. This deletes the stored tokens and channel details from your computer and revokes Alchemy's access with Google. You can also revoke access from your Google Account permissions page.

DATA DISCLOSURES

DATA SHARED

We may share your personal data in the following circumstances:

Regardless of where you are located, we handle and share your personal data in compliance with applicable data protection laws, including the GDPR and CCPA. Your privacy and the security of your personal data are important to us, and we take appropriate measures to protect your data from unauthorized access, disclosure, alteration, or destruction.

DATA SOLD

In certain jurisdictions, the act of sharing, transferring, disclosing, or otherwise making available a user's personal data to a third party can be considered as a "sale", particularly when such activities are undertaken for some form of valuable consideration. Please note that "valuable consideration" does not necessarily mean a monetary exchange; it can include various other forms of benefit.

As per our existing practices and as of the effective date of this Policy, we want to assure you that we do not engage in such activities. Specifically, we do not share, and have not shared, personal data for valuable consideration.

Any data we share is outlined and strictly bound by the terms of this Policy. These circumstances involve our commitment to improving the services, complying with legal obligations, or facilitating essential operational aspects of Alchemy RPG. In all these instances, the privacy, security, and integrity of your personal data remain our top priority.

SERVICE PROVIDERS

Service Providers are third-parties or processors that may interact with your personal data during the provision of our services. Their roles and the data they handle can be distinguished as follows:

It's important to note that these data processors have their own privacy policies, which we encourage you to review. While we select these processors carefully and aim to work only with those that respect user privacy, we do not have direct control over their data handling practices.

DATA TRANSFERS

Your personal data may be processed at our offices in the United States and on our servers in Ireland. This means that your data may be transferred to, and stored on, computers located outside of your state, province, country, or other governmental jurisdictions where the data protection laws may differ from those in your jurisdiction.

For instance, if you're accessing our service from Ireland, your data is likely to load from our servers in Ireland, thereby ensuring a smoother and faster user experience.

By using our service, you acknowledge and understand these data transfers. Rest assured, we take all reasonable steps necessary to ensure your data is treated securely and in accordance with this Policy.

Please note, we will not transfer your personal data to an organization or a country unless we can guarantee appropriate measures are in place to secure your data and uphold your privacy rights.

DATA RETENTION & SECURITY

DATA RETENTION

We retain your personal data only for as long as is necessary for the purposes set out in this Policy, to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies. The specific retention periods for different categories of personal data are as follows:

Please note that even if we delete your personal data, it may persist in backup or archival copies for a reasonable period.

DATA SECURITY

We take the security of your personal data seriously and implement appropriate technical, physical, and administrative measures to protect it from unauthorized access, use, or disclosure. These measures include, but are not limited to:

However, no method of transmission or storage is 100% secure, and we cannot guarantee the absolute security of your personal data. If you believe your account or personal data has been compromised, please contact us immediately at privacy@alchemyrpg.com.

DATA BREACH NOTIFICATION

In the event of a data breach that affects your personal data and where legally required, we will promptly notify you and the appropriate authorities. Our notification will include the nature of the breach, the types of data affected, and any recommended steps you should take to protect your data.

YOUR RIGHTS & CONTROLS

YOUR RIGHTS

Regardless of your location, we are committed to respecting and processing your rights request related to your personal data. Depending on the local regulations, you may have various rights, including:

EXERCISING YOUR RIGHTS

To exercise your data protection rights, please contact us using the data provided below. We may require you to verify your identity before responding to your request. We will make every effort to respond to your request in a timely manner and in accordance with applicable data protection laws.

If you have any questions about this Policy or wish to exercise your rights, you can contact us by emailing: privacy@alchemyrpg.com

Please note that certain rights and their applicability may vary depending on the jurisdiction and specific legal requirements. We will handle your requests in accordance with the data protection laws applicable to your jurisdiction.

If you have concerns about our collection and use of your personal data, you have the right to lodge a complaint with your local data protection authority.

YOUR CONTROLS

ACCOUNT

If you sign up for our services and create an account, we provide you with options to customize your privacy preferences within your account settings. By adjusting these settings, you can actively manage the level of access and visibility of your personal data, ensuring that your privacy aligns with your individual preferences.

EMAIL

If you receive an unwanted email from us, you can use the unsubscribe link found at the bottom of the email to opt-out of receiving future emails. Note that you will continue to receive transaction-related emails regarding products or services you have requested.

We may also send you non-promotional communications regarding us and our services or updates to our Terms or this Policy.

DO NOT TRACK

We understand that some users may prefer not to be tracked while browsing the internet. However, our service does not currently respond to “Do Not Track” (“DNT”) signals sent by web browsers. The reasons for this decision are:

While our service does not respond to DNT signals, you can set your browser preferences to inform websites that you do not want to be tracked. You can enable or disable the DNT option in your browser settings.

ADVERTISING

If you prefer not to receive marketing messages or sponsored content, please contact us at support@alchemyrpg.com and we will ensure your preferences are updated accordingly.

Some third-party services we use may offer opt-out options to their data collection practices. You can find information about how to opt-out of these services by visiting the following links:

COOKIES

You may stop or restrict the placement of technologies on your device or remove them by adjusting your preferences as your browser or device permits. However, if you adjust your preferences, our services may not work properly.

You can also opt-out of targeted advertising from data and advertising partners participating in self-regulatory programs through the websites provided by the online advertising industry. For more information on targeted advertising, consumer choice, and privacy, please visit the following websites:

Please note that you must opt-out separately for each browser and device used.

GENERAL PROVISIONS

LINKS TO OTHER WEBSITES

Our service may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's website. We strongly advise you to review the privacy policy of every website you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party websites or services.

CHANGES TO THIS PRIVACY POLICY

We may update this Policy from time to time. We will notify you of any significant changes by sending a direct notification to your email address or through a prominent notice on our service prior to the change becoming effective. We encourage you to review this Policy periodically for any changes. Changes to this Policy are effective when they are posted on this page.

We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the “Last updated” date at the top of this Policy.

CONTACT INFORMATION

CONTACT A DATA PROTECTION AUTHORITY

If you have concerns about our collection and use of your personal data, we encourage you to contact us first so that we can try to resolve your concerns. However, as a California or European Union (EU) resident, you have the right to file a complaint with the California Attorney General's office or any other relevant Data Protection Authority (“DPA”) if you believe your data privacy rights have been violated. We encourage you to contact us first so that we can try to resolve your concerns. However, you may also contact your local DPA directly. To contact your local DPA, please refer to the links below:

To contact your local DPA, refer to the links below:

Where appropriate, your local DPA may also forward the matter to the Department of Commerce or FTC for consideration.

CONTACT US

If you have any questions, concerns, or requests regarding this Policy or the processing of your personal data, you can contact us using the following details:

privacy@alchemyrpg.com

We are committed to addressing any privacy-related issues promptly and responsibly.

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